• Tayla Koenigsmann

5 Quick Admin Tips For Small Business Owners

Updated: Nov 25, 2019

I get it, business owners are time-poor. But the truth is you are probably wasting a lot of time on basic administration tasks. Here are 5 quick and easy tips that’ll boost your productivity.

Internet Browser & Chrome Extensions

Switch from Safari to Chrome as your preferred browser. Chrome adopts new web development technologies faster than Safari and offers a range of extensions (like mini-apps for your computer) that can enhance your business and productivity. Be warned if you use a Mac laptop, running Chrome extensions will cost you an hour or more in battery life per day so don't forget your charger! Don't know where to start with extensions? Try these!

TickTick - An extension that pulls all of your to-do lists into one place. You can get reminders straight into your browser and convert Gmail messages into tasks with ease.

LastPass - This extension saves all your passwords in one place.

Split Cast - Split your screen and stream multiple windows at once (no more switching between tabs!!)

Hubstaff - This time-tracking extension makes it simple to record your work hours and track the time you spend on different websites.

Basic Keyboard Shortcuts

Do yourself a favour and make sure you know the ins and out of the device you use each day. There are basic keyboard shortcuts you can use to quickly copy, paste, undo and navigate seamlessly between windows. A simple google search of ‘windows/mac keyboard shortcuts’ will see you become a computer time-saving professional in no time!

Develop Templates

Templates take time to create but will save you a lot of time in the future. Google Drive is a simple and free platform you can use to create and organise your templates. Most companies already utilise templates especially for invoicing, so you know they work. Invest in developing the documents your business needs and uses on a regular basis to maximise your time. Examples of commonly used templates include:

  • Social media calendar template

  • Client briefing template

  • Quote template

  • Pre-client delivery checklist

  • Company newsletter template

  • Meeting agenda template

Get Organised with Google Keep

It’s the organisational tool you never knew you needed! Google Keep is a simple to use and free note-taking application. Create, manage and share memos, images, lists and voice notes across multiple devices. I know some of you might be asking why go digital? And perhaps your hard copy notebook or post-it note system is working for you. Where Google Keep really stands out is in its collaboration function. Share lists with multiple members of your team and watch as each person ticks items off the to-do list in real-time. Another bonus is how accessible your notes become. It can be frustrating and waste a lot of time when we leave our to-do list in our office or at home. With Google Keep you just need to download the app to have access to your ideas, lists and project notes directly on your mobile.


Know your limits. When the majority of your time is spent working on the admin of your business it's definitely time to outsource. This is where a great virtual assistant is worth their weight in gold. Pay for the hours that you need without having to factor in sick and annual leave. More importantly, free up the time you need to focus on the big picture of your business.

There never seems to be enough hours in the day! But with a few small and simple changes, you can free up a lot of wasted time to better invest in your business.

Written By Rachel Watkins

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